Privacy Policy
This Privacy Policy governs the manner in which Gaussford Systems collects, uses, maintains, and processes data collected from users. Your privacy is paramount, and your data is protected with systems-level security.
Table of Contents
1. Scope & Overview
At Gaussford Systems (gaussford.in), we are committed to protecting the privacy, security, and confidentiality of the data you share with us. This Privacy Policy describes how we collect, use, share, and safeguard your personal information when you visit our website, submit inquiries, or apply to our programs.
By using our website, services, or participating in the Founding Associates Program, you consent to the data practices described in this policy. We maintain an engineering-first mindset not just in our products, but in how we handle and protect user information.
2. Information We Collect
We collect information that you voluntarily provide to us, as well as metadata collected automatically through website interactions.
A. General Inquiry & Contact Forms
When you connect with us via our contact forms, we collect your name, email address, company name, professional role, and any details concerning your business challenges or project scopes.
B. Founding Associates Program Applications
When you apply to join our Founding Associates Program, we collect:
- Full name, email address, contact number, and location.
- Resume Uploads: Academic history, employment records, skills, and certifications.
- Professional Profiles: Links to your LinkedIn, GitHub, personal portfolios, or specialized codebases.
- Role preferences and answers to technical or behavioral screening questions.
C. Automated Technical Metadata
When you browse our website, we automatically collect device information, including:
- IP address, browser type and version, operating system, and system resolution.
- Referrer URLs, page views, click pathways, and session durations.
3. How We Use Your Data
We use the information we collect to operate our platform, evaluate applications, and maintain relationships with our partners:
- Recruitment & Evaluation: Information submitted through the Founding Associates Program application is used strictly for recruitment evaluation, technical assessment, and internal communication. Under no circumstances will your resume, contact details, or applicant profile be sold, leased, or distributed to third parties for marketing purposes.
- Service Delivery: To respond to inquiries, compile project estimates, schedule consultations, and conduct Gauss Audits.
- Communications: To send transactional notifications, respond to support queries, and distribute optional email subscriptions or newsletter updates (which you can opt-out of at any time).
- Optimization & Analytics: To analyze site traffic, troubleshoot technical issues, and improve usability.
5. Third-Party Integrations
We leverage secure cloud infrastructure and trusted SaaS solutions to optimize data ingestion and storage pipelines:
A. Jotform & Google Forms
We use secure integrations like Jotform and Google Forms to manage our application intakes and contact forms. These platforms handle the ingestion of your files (including resumes) and text responses securely under their respective privacy parameters.
B. Google Sheets & Cloud Storage
For structured database management, contact and application responses are synchronized to Google Sheets and secure cloud folders, restricting access to authorized internal operations teams.
6. Data Retention Policies
We retain personal information only as long as necessary to fulfill the purposes for which it was collected:
- General Inquiries: Retained for up to 2 years following our last communication to facilitate ongoing service relationships.
- Founding Associates Applications: Retained for up to 3 years. This allows us to keep applicant profiles on file to match them with future project openings, unless a deletion request is initiated.
- Session Data: Automatically flushed or stored in anonymous aggregates within 90 days.
7. Security Operations & Measures
Security is central to our engineering architecture. We employ standard technical and administrative safeguards:
- All traffic between your browser and our servers is encrypted in transit using 256-bit Secure Socket Layer (SSL/TLS) encryption.
- Strict access controls restrict applicant profiles, portfolios, and files to key administrators and project engineers.
- We continuously audit our database synchronization, third-party hooks, and codebases to proactively address vulnerabilities.
Please note that no transmission method over the Internet or digital storage mechanism is 100% secure. While we strive to employ commercially viable protective measures, we cannot guarantee absolute data security.
8. User Rights & Data Deletion
Regardless of your geographical location, we respect your rights to control your personal data:
- Access & Portability: You may request a summary of the personal data we hold about you.
- Rectification: You can request correction of inaccurate or incomplete personal records.
- Data Deletion (Right to Be Forgotten): You have the right to request complete deletion of your files, resumes, and contact records from our systems.
To submit a data deletion request or exercise your rights, please email us directly at gaussfordsystems@gmail.com with the subject line [Data Deletion Request]. We will verify your identity and process your request within 30 days.
9. Contact Information
If you have questions regarding this Privacy Policy, our data ingestion practices, or your privacy rights, please connect with us: